What is Finance for Project One?
Through Project One, UCSF will bring our administrative processes and enabling technologies in line with our status as a global leader in higher education, research and patient care.
As part of the Project One transformation, UCSF is launching a new Finance solution powered by Oracle Cloud. This transformation will include the introduction of an enhanced Chart of Accounts across the UCSF enterprise, which encompasses the UCSF Campus, UCSF Health, and the foundations (UCSF Foundation and UCSF Benioff Children’s Hospital Foundation).
What is the Chart of Accounts?
The Chart of Accounts is the financial language used to categorize transactions. As part of Project One, UCSF will be introducing an enhanced Chart of Accounts that will be standard across the UCSF enterprise.
The project team has defined UCSF’s updated Chart of Accounts structure, which will set the foundation of our finance transformation. In the coming months, the team will continue to clean up and finalize the Chart of Accounts values with input from stakeholders across the organization.
Why Are We Modernizing our Financial Systems and Processes?
Over the past 15 years, UCSF has nearly tripled in size, resulting in a web of complex operational processes and siloed IT systems that no longer function at the scale required by our institution. With the implementation of Oracle Cloud, we aim to integrate and modernize our systems.
Through Project One, our goal is to improve the finance experience for the entire UCSF community and realize several future possibilities:
Introduce a more integrated financial solution while maintaining certain critical systems used today
Enhance the Chart of Accounts to allow for higher quality financial data to facilitate well-informed, data-driven decisions
Streamline and standardize business processes where possible
Financial Processes in Scope
Several financial functions and processes across UCSF will be affected by this transformation:
Record to Report
General Ledger (GL): Define enterprise reporting and accounting structure and create manual journal entries
Cash Management: Reconcile bank accounts and match cash transaction
Fixed Asset: Record asset information and activities manually and to import the asset information from the Payable and capitalize assets from the Projects module
Order to Cash
Accounts Receivable (AR): Manage customers for non-patient and non-student receivables through invoicing and billing, aging, receipts application and deposits, and overdue collection processes
Project to Close
Project Portfolio Management (PPM): Provide full visibility of the performance of Projects, allowing users to plan, budget, and forecast projects, manage costs, and generate reports
As the project progresses, more information will be shared about the specific changes coming to each of these areas.
Additionally, several financial processes will be affected by the Research & Grants Management transformation that is also part of Project One. You can learn more on our Research & Grants Management webpage.
Timeline
The Finance implementation is planned to take place in two phases: in April 2026 for UCSF Health and July 2027 for UCSF Campus. Leading up to each go-live, the Project One team will undertake a comprehensive set of activities to design, build, test, and launch the new solution.
Recently, the Project One team has completed a series of design workshops where UCSF subject matter experts (SMEs) collaborated with the project team to design the system and processes that will be part of the Finance solution. With the Design phase now complete, the project now enters the Deliver phase. This phase is focused on building and testing the new Finance solution in iterative cycles prior to Phase 1 go-live.
The broader UCSF community can expect to learn more about the solution and how to use it as we get closer to the go-live dates.
For additional information regarding the other Project One implementation timelines, visit the Our Timeline webpage.